ADJOURNED MEETING OF THE

FERRY COUNTY COMMISSIONERS

April 21, 2008

The meeting was called to order at 8:00 AM with Commissioners Blankenship, Bond and Miller present.

After review and discussion motion was made by Commissioner Miller, seconded by Commissioner Bond with the majority in favor of approving the minutes of April 14 & 15, 2008 as corrected. Commissioner Blankenship abstained.

Additions & Corrections: PDA Milt Chambers met with the Board at 2:30 PM regarding Phase II of the Torboy project.

Closed Executive Session: At 8:15 AM the Board went in to closed executive session for litigation with Attorney Steve Graham and Prosecutor Mike Sandona present. The meeting returned to open session at 9:00 AM.

Curlew Safe Routes to Schools: Grant Administrator Joy Osterberg met with the Board regarding this grant application. Also present were Interim Assistant Engineer Troy Reynolds and Brenda Starkey. Ms. Osterberg reported that at the meeting at the Curlew School there was opposition to the proposed project and inquired if the Board wanted her to move forward with the application. The existing trail going to the School is in need of repairs and is owned by the County and is the County’s responsibility to repair. Mr. Reynolds pointed out that the County has already invested funds when the original trail was built and would be loosing the already invested funds if we don’t move forward. The next School Board meeting will be Thursday and the Commissioners tabled this discussion until the School Board has made a decision whether or not they want to be involved in this project.

Consent: The Board approved the following:

Airport Transfer: To Large Format in the amount of $25.00 for a copy of the Airport map. (Exhibit 1)
County Road Transfer: To Large Format in the amount of $25.00 for an O’brien Creek map. (Exhibit 2)
County Road Transfer: To ER&R in the amount of $74,171.45 for Rock Loan 03/08 ($14,013.45), Equipment Rental 3/08 ($39,408.00) and Equipment Depreciation ($20,749.50). (Exhibit 3)
ER&R Transfer: To County Road in the amount of $66,095.76 to reimbursement ER&R costs 3/08. (Exhibit 4)
Home Security Fund Transfer: To Community Services in the amount of $493.41 for March salary/benefit reimbursement. (Exhibit 5)
Washington State Department of Transportation Supplemental Agreement #2: For the Golden Tiger Pathway West Expansion, project #STPE 2010 (025) to extend the completion date to May 30, 2008 for engineering services. (Exhibit 6)
Meeting Notice: The Board of Ferry County Commissioners will be holding a working session on April 29, 2008 beginning at 9:00 AM in the Commissioners Office. (Exhibit 7)

Public Works Update: Controller/Office Manager Shelene Brown, Interim Assistant Engineer Troy Reynolds, Interim Director Larry Beardslee and Solid Waste Coordinator Kristy Cromwell met with the Board to update on the following:

Signs: Mr. Beardslee reported that everything is in place and the signs can now be ordered.

Keller Shop & Curlew Shop: Mr. Beardslee inquired if the Board has made a decision regarding the repairs to the shops and what fund it would be paid out of. The longer the repairs are put off the more expensive it will be to get it done. After extensive discussion the decision was made that the repairs would be made and paid out of the County Road budget.

Support Letter: Mr. Beardslee stated that he sent a support letter to the Clerk of the Board Debbie Bechtol regarding the float plane doc for the Board to sign. The letter will be ready for signature next week.

List of Engineer Consultants: Mr. Reynolds presented the Board with a list of Professional Services Roster, Purveyor List and Annual Consultant Roster. The Board inquired if any of the Companies on the list are interested in the part time Engineer position. There will be copies made of the qualifications for the Commissioners to review. Also there will be a committee for the selection of this position.

Surplus Auction: Mr. Beardslee inquired if the scrap steel has to be hauled to the Fairgrounds for the auction.

Solid Waste: Ms. Cromwell stated that the “Flow Control” Ordinance is being reviewed and will be sent out for public review. The City requested public information regarding the transfer station. The City was advised to contact Robanco for that information. Ms. Cromwell will be conducting three interviews for the Transfer Station Operation.

Commissioners Office Staff Meeting: Courthouse Maintenance Director Erin McBride, Insurance/Risk Manager Jill Gates and Fairgrounds Business Manager Kari Rowton met with the Board to give updates.

Ms. McBride reported that the chair lift is not working again. The Board inquired if Ms. McBride has been keeping records of all the incidents and what the warranty covers. Ms. McBride stated that she has been keeping records and she will inquire just what is covered under warranty. Ms. McBride has been prepping the parking areas to start striping but is waiting for the weather to clear up. The heat has been turned up a little in the Courthouse.

Ms. Gates has given the Board the changes to the insurance policy that is being proposed by the insurance company to review. After discussion the Board directed Ms. Gates to submit the policy with the changes. Also Ms. Gates discussed some wording changes to the personnel policy that one of the departments requested. The Board agreed to part of the changes but not all of it. Ms. Gates will work on this and bring it back to the Board.

Ms. Rowton submitted a list of the funds that will be needed for the next couple of months for Fairground expenses. The State allocated funds for the fair will be used during the months of July, August and September. There was discussion regarding the high heating bills in the Carousel Building. We need to discuss this more to find a solution before next winter.

PDA: Milt Chambers met with the Board regarding the Torboy Industrial Site. Attendance sheet is on file. Mr. Chambers reported that the PSA was turned down for USDA funding for Phase II of the Torboy project. Another possibility for funding is a CERB loan/grant combination. The PDA has estimated that it will cost about $270,000.00 to complete this portion of the project. If the CERB loan/grant combination is awarded and the PDA default’s on the loan the liability as well as the ownership will revert to the City of Republic. The PDA is requesting that the County enter into an agreement with the City taking half of the liability and ownership should this occur. There will be more research done regarding the legality of the agreement and a decision will be made next week.

Economic Development Update: Specialist Deana Zakar met with the Board regarding the Pine Grove Water project. Also present were City Council Member Linda Hall, Mayor Shirley Couse, Grant Administrator Joy Osterberg, Planning Director Irene Whipple, Josh Zakar and Sharron Shumate. There was extensive discussion on the project and the time lines. The City is requesting that the Commissioners pass an Ordinance insuring the current Pine Grove Water users hook up to the system if it is connected to the City water. Also they are asking if the Commissioners would put up funding for the environmental classification study with the condition that it will be paid back with interest when the WASERT money becomes available. The cost of the study is not yet known but the committee working on this project will be attending a meeting next week and will know at that time. The Board needs time to discuss this and will make a decision at a later date.

Public Comment Period: Sharon Shumate met with the Board to comment on issues regarding the Critical Areas Ordinance. Steve Knoz met with the Board regarding taxes on new construction.

Vouchers/Warrants: Funding in the amount of $59,140.14 has been approved for transfer to the clearing fund for payment of warrant/voucher #17011-17021 and #100195-100262 for the following:

Current Expense in the amount of $25,079.14

County Road in the amount of $17,950.00

Community Services in the amount of $12,161.00

Auditor’s O&M in the amount of $350.00

Enhanced 911 in the amount of $1,000.00

Weed in the amount of $1,150.00

Fairgrounds Management in the amount of $600.00

Management Info Systems in the amount of $850.00

(Exhibit 8)

Vouchers/Warrants: Funding in the amount of $249,827.59 has been approved for transfer to the clearing fund for payment of warrant/voucher #227325-227605 for the following:

Current Expense in the amount of $61,726.48

County Road in the amount of $20,775.60

Community Services in the amount of $18,862.06

Merry Go Round in the amount of $22.85

Auditor’s O&M in the amount of $28.50

Veteran’s Relief in the amount of $442.42

Enhanced 911 in the amount of $9,442.41

Inmate Welfare in the amount of $1,138.49

Recreation Fund in the amount of $1,643.37

Law Library in the amount of $645.75

Crime Victims in the amount of $12.53

Weed Control in the amount of $456.29

Tourism in the amount of $160.00

Fairgrounds Management in the amount of $1,275.51

Airport in the amount of $251.72

Solid Waste in the amount of $19,102.99

Post Closure in the amount of $1,403.80

Equipment Rental & Revolving in the amount of $87,644.55

Management Info Systems in the amount of $831.58

Insurance Fund in the amount of $6.79

Medical Trust in the amount of $10.00

Fire District #13 in the amount of $7,219.14

Fire District #14 in the amount of $3,637.58

Fire District #3 in the amount of $6,835.93

E.M.S. District in the amount of $6,251.25

(Exhibit 9)

There being no further business the Board adjourned until April 28, 2008.

BOARD OF FERRY COUNTY COMMISSIONERS

________________________________________

RONALD “JOE” BOND, Chairman

ATTEST:

____________________________

Debbie Bechtol, Clerk of the Board

ADJOURNED MEETING OF THE

FERRY COUNTY COMMISSIONERS

April 28, 2008

The meeting was called to order at 8:00 AM with Commissioners Bond and Miller present. Commissioner Blankenship was absent.

Additions & Corrections to the Agenda: There was a Public Works bid opening at 10:00 AM as advertised. Planning Department Update at 10:30 was cancelled. Sheriff Pete Warner met with the Board at 9:00 AM.

Consent: The Board approved the following.

CE Ending Cash Transfer: To CE Misc. Non-Departmental (Fairground Fund) in the amount of $23,000.00 to cover necessary expenditures. (Exhibit 1)
CE Misc. Non-Departmental Transfer: To Fairground Fund in the amount of $23,000.00 for 2008 CE contribution to be reimbursed. (Exhibit 2)
Insurance Fund Transfer: To BOCC in the amount of $196.75 for the insurance portion of the supply order. (Exhibit 3)
Capital Improvement Transfer: To Recreation Fund in the amount of $15,000.00 for operation capital for County Infrastructure Improvements. (Exhibit 4)
Ferry County Proclamation: After review and discussion motion was made by Commissioner Miller, seconded by Commissioner Bond with the majority in favor of proclaiming the month of May to be FERRY COUNTY OLDER AMERICANS MONTH and urge everyone to take time this May to honor our older adults and the professionals, family members, and citizens who care for older adults. (Exhibit 5)
Support Letter: A letter to the Washington State Parks and Recreation Commission endorsing the extension of the existing South dock at Curlew Lake State Park to provide access, moorage, and tie-downs for float planes. (Exhibit 6)
Letter Regarding the Rail Corridor: A letter to Attorney Charles Montange requesting that he draft a letter to Omnitrax/Kettle Falls International Railway regarding a rail banking agreement. (Exhibit 7)
Homelessness Housing: The Board approved the use of Home Security Funds in the amount of $8,000.00 for 1 year to fund case management at FCCS Shelter and Respite Apartment. (Exhibit 8)
Emergency Shelter Grant Contract: For the period of May 1, 2008 to April 30, 2009 in the amount of $7,808.00. (Exhibit 9)
Domestic Violence Legal Advocacy Contracts: For the period of July 1, 2008 to June 30, 2009 in the amount of $28,000.00. (Exhibit 10)
Interim Interlocal Agreement: Between Ferry County and Stevens County for the planned transition of Mental Health, Chemical Dependency, Developmental Disability and other Human Services from Ferry County to Stevens County. The agreement is for a 120 days to develop a ling term interlocal agreement. (Exhibit 11)

Sheriff’s Office: The Commissioners requested that Sheriff’s Pete Warner meet with them regarding going out on call’s for the City. Also present was Undersheriff Greg Palmier. Mr. Warner stated that the City and County have had a letter of understanding from years ago that if the City had an emergency the County would help. The Sheriff’s Office has stated that if the City has an emergency while being short handed they will go out only on emergency calls. If the City feels they need more assistance than that they will need to negotiate a contract/agreement with the Board of County Commissioners.

Public Works Update: Controller/Office Manager Shelene Brown, Interim Assistant Engineer Troy Reynolds, Assistant Director Larry Beardslee and Solid Waste Coordinator Kristy Cromwell met with the Board to update on the following. Also present was Planning Director Irene Whipple and Tammy Stevens.

Airport: Ms. Whipple stated that she has reviewed the SEPA for the float plane dock; we will need to have a 30 day review period. Mr. Reynolds stated that the grant funds will pay for the dock and materials but we will have to get them installed. This will be approved once the Washington State Parks and Recreation Commission receives the support letter. Mr. Beardslee stated that he is willing to donate the time needed for the Airport Security Grant for fencing. Commissioner Miller pointed out that applying for this grant has never been approved by the Commissioners and we shouldn’t be working on it at this time. Ms. Brown also stated that Airside, the company that is doing the Airport Layout Plan, did not want anything done to the property until the Plan was complete.

Curlew Pathway: Mr. Reynolds is recommending that we repair the current pathway and to move forward and apply for the grant funds for what is already planed and in place.

Stotts Pit Agreement: Mr. Reynolds reported that he has a signed agreement with Stotts for the use of their pit. Stotts have requested that instead of paying for the pit use that we trade crushing rock for him.

Manila Creek: Mr. Beardslee reported that all restrictions have been lifted on Manila Creek Road.

Road Repairs: The Board asked if the Road Department intends to let Trout Creek and Kiwanis roads go back to gravel. Mr. Reynolds stated that they had no intentions of letting them go to gravel.

Solid Waste: Ms. Cromwell presented the “Flow Control” Ordinance with the changes made that were agreed upon. Ms. Cromwell and Commissioner Miller have a meeting with the City regarding the Ordinance.

Bid Opening: At 10:00 AM as duly published notice a bid opening was held for the Ferry County Public Works asphalt for annual maintenance seal and construction projects. The bids were received as follows:

SemMaterials, LP $183,769.06

A bid was received from Idaho Asphalt Supply at 11:00 AM. The bid was not accepted and was returned un-opened do to arriving late. Interim Assistant Engineer Troy Reynolds will review the bid and make a recommendation to the Board next week. (Exhibit 12)

Department Head Meeting: A meeting was held with the Board of Commissioners, various Elected Officials and Department Heads. Attendance sheet is on file. There was discussion regarding the chairlift and what we are doing with it. Commissioner Bond stated that the only thing that is covered under warranty is the parts. Prosecutor Mike Sandona is working to get the chairlift removed and have the money reimbursed so that we can replace it with something that will work. There is research being done to see what the chairlift can be replaced with that will be functional. Auditor Dianna Galvan inquired as to when the Courthouse will be complete. The door knobs were not installed properly and the concrete needs to be fixed. Grant Administrator Joy Osterberg stated that she still has not received the final bill from the construction company. When the final bill is received then we can negotiate on how these things will be taken care of. Assessor Rachel Siracuse reported that the Assessor’s County car hit a deer. Ms. Siracuse inquired as to how it works with the deductible and stated that she does not have it in her budget to pay it. The Assessor’s budget falls under current expense so current expense will pay the deductible. There was discussion regarding the fir tree on the Courthouse lawn. The tree is going to be removed because the roots are growing into the septic lines. The lines are going to be replaced in the near future.

Closed Executive Session: At 1:30 PM the Board went into closed executive session with Attorney Steve Graham and Planning Director Irene Whipple regarding GMA Litigation.

Closed Executive Session: At 2:00 PM the Board went into closed executive session with Attorney Steve Graham regarding QCC Litigation. The Board returned to open session at 2:30 PM.

AmeriCorp/Tourism Update: Jake Tresham met with the Board to give updates on the various projects regarding recreation and tourism that he is working on.

Search & Rescue: Mike Robinson met with the Board regarding the funds that were allocated for search & rescue from the five star program. Mr. Robinson has found an equipment trailer for a good price for the search & rescue and inquired about the process of payment through the program. Clerk of the Board Debbie Bechtol will check into this and get back to Mr. Robinson with an answer.

Commissioners Staff Update: Insurance/Risk Manager Jill Gates reported that the rodeo the County is sponsoring during Prospectors Days is covered under the County’s insurance. Fairgrounds Business Manager Kari Rowton reported that she will be ordering the belt buckles for the rodeo and she is getting a 40% discount. Ms. Rowton also reported that revenues are starting to come in. Grant Administrator Joy Osterberg stated that on the City’s OHV map the property that the Betschart’s donated to the County shows that it is designated for OHV parking. That was not what the Betschart’s had intended the property to be used for. The map will be revised and the property will not be designated for OHV parking. Ms. Osterberg requested that $5,000.00 be committed for cash match on the Curlew Bicycle/Pedestrian Pathway project. The Board approved the $5,000.00 to be used out of the Trail Reserve Fund. Also Ms. Osterberg requested $5,000.00 be committed for cash match for the Inchelium Safe Routes to School project. The Board also approved the $5,000.00 to be used out of the Trail Reserve Fund.

Vouchers/Warrants: Funding in the amount of $5,700.32 has been approved for transfer to the clearing fund for payment of warrant/voucher #227610-227612 with less cancelled warrant #927438 for Current Expense. (Exhibit 13)

Correspondence: The following correspondence has been received and placed as part of these minutes.

Rail Corridor: An e-mail supporting a rail trail from within the County has been received.

Ferry County EMS District: The March 13, 2008 meeting minutes have been received.

North Central Washington Regional Support Network: The Governing Board meeting minutes of March 14, 2008 have been received.

Northeast Washington regional Transportation Planning Organization: The April 23, 2008 meeting was cancelled. The next meeting date is Wednesday, May 28, 2008.

Tourism Meeting: A meeting will be held Friday, May 9, 2008 at 12:00 PM located at the Ag Trade Center in Colville to discuss tourism in Northeastern Washington.

There being no further business, the Board adjourned until April 29, 2008.

April 29, 2008

The meeting was called to order at 9:00 AM with Commissioners Blankenship, Miller and Bond present.

Prosecutor Update: Prosecutor Mike Sandona met with the Board to discuss an Ordinance for the Pine Grove Water project and the Courthouse chairlift. Mr. Sandona will be contacting the Company that sold us the chairlift and also the manufacturer. We will be requesting our money back to replace the chairlift with something that will be functional. Mr. Sandona is of the opinion that it is not necessary to pass an Ordinance regarding the water users having to hook up to the City line. The Board will take this into consideration and make a decision at a later date.

Commissioners Working Session: The Board of Ferry County Commissioners held a working session regarding various County issues.

There being no further business, the Board adjourned until May 5, 2008.

BOARD OF FERRY COUNTY COMMISSIONERS

________________________________________

RONALD “JOE” BOND, Chairman